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Audio-Visual/Room Set-Up Preferences for Regatta Speakers

  • MICROPHONE. For groups over 40, we suggest a wireless lavaliere microphone. If one cannot be obtained, a wireless handheld is an alternative. We would greatly appreciate if the microphone selected is cordless.
     
  • ROOM SET-UP. Tables are requested for sessions over ninety minutes; classroom seating is preferred. If seating is set theatre style for short programs, chevron layout is preferred.
     
  • RISERS/STAGE. We are flexible to your budget and needs, but it would be appreciated if risers or a stage for your Regatta speaker can be ordered if there are over 50 participants (so everyone can see your Regatta speaker).
     
  • LCD PROJECTOR. For all training programs over one hour, please provide an LCD projector and a large screen. Set the LCD on the side of the stage, not on it or behind it (don’t project on to the stage where your Regatta speaker will be walking, or the light will shine in his or her face).
     
  • TABLE FOR SEMINARS. For seminars 90 minutes or over and no podium/stage, please set the LCD projector on a six-foot, draped table (rather than a cocktail round), where your Regatta speaker will also place his or her notes. LCD stands don’t provide enough room for her materials.
     
  • LAPTOP. Regatta speakers generally prefer to bring their own laptop and run their show from it (special remote). If your program requires a common laptop, we are flexible and will gladly accommodate your needs.
     
  • CABLING. If using a stage, please run ample cable from the LCD projector to the stage, so your Regatta speaker can operate his or her laptop on stage (she needs to be able to touch it while speaking).
     
  • LIGHTS. House lights should be up full.